Now Hiring: Operations Coordinator

Fayette Alliance is looking for an energetic and passionate individual to fill the role of Operations Coordinator. This position plays a key role at Fayette Alliance and has the primary responsibility for the management of the Foundation’s operational responsibilities, which include administrative, financial, HR and managerial tasks.

Please send your cover letter and resume to brittany@fayettealliance.com.

Job Title: Operations Coordinator

Full-Time Position

About Fayette Alliance

Fayette Alliance is a non-profit dedicated to achieving sustainable, equitable growth in Lexington-Fayette County through land-use advocacy, education, and research. We believe that preserving our unique and productive Bluegrass farmland, advancing innovative development, and improving our infrastructure are essential to our collective success in Lexington and we’ve been serving our community for 19 years. Through our efforts at City Hall and beyond, Fayette Alliance positively impacts county-wide planning and zoning laws and policies – which are the building blocks of a better quality of life, economy, and environment for us all.

Fayette Alliance knows the question is not “if” our community grows, but “how”. We are looking for a new team member to help us continue connecting and balancing our vibrant city with the productive farmland surrounding it, ensuring Lexington is an extraordinary and equitable place for all our community members to live, work, and play. By focusing on such issues as affordable housing, responsible land-use, and development, sustainable infrastructure and transportation, the economic impact of agriculture, the importance of community engagement in land-use decisions, protecting our irreplaceable Bluegrass farmland, and more, the work we do today impacts the future of Lexington. 

About the Position

The Operations Coordinator plays a key role at Fayette Alliance and has the primary responsibility for coordinating the Foundation’s operational responsibilities, which include administrative, accounting support, logistical and office tasks.

The Operations Coordinator serves as the primary point of contact for community members, Board members and vendors, ensures office operations and supplies are consistently updated, develops and implements streamlined internal and external processes, helps to manage the organization’s consumer relationship management (CRM) database, supports the execution of special projects and campaigns, and provides overall support to the Fayette Alliance team where needed.

This position reports to the Executive Director but works in a team environment with other staff and Board members. We are a small but mighty staff of five – we all rely on each other, work closely together on our major events, and consider team synergy to be critical to Fayette Alliance’s success.

General Management & Administration

• Act as a professional, introductory point of contact for anyone calling or visiting the Fayette Alliance office, directing people to the appropriate staff member or handling logistics for appointments as they arise 
• Manage all incoming and outgoing mail and deliveries
• Coordinate Fayette Alliance’s general office calendar
• Handle material preparation, scheduling, minute-taking for all key meetings, including, but not limited to: weekly staff meetings, special projects/campaigns, Council-related meetings and others as they arise
• Maintain and manage data entry for CRM donor and information databases in coordination with Director of Development 
• Handle purchasing and audit of office supplies, equipment, IT software, etc.
• Develop streamlined office and vendor procedures
• Coordinate administrative, logistical and support tasks for organization’s primary fundraiser, the Bluegrass International Cup, in collaboration with other team members and event committee

HR/Operations

• Coordinate compliance with all governmental requirements for nonprofits in coordination with Executive Director.
• Monitor and maintain insurance policies & renewals, including general liability, workers’ comp, directors & officers, etc.
• Identify, research, and coordinate opportunities or processes to achieve greater operational efficiency
• Coordinate logistics for quarterly Board meetings:
  • Secure locations/venues, scheduling, minute-transcribing
  • Work with the Executive Director to prepare materials for Board meetings
• Assist Executive Director with logistics for on-boarding new employees, including completion of necessary forms and assisting new employees with administrative processes

Financial Management

• Process and manage daily/monthly/yearly financials duties including deposits, invoicing, bill payment, data entry and financial coordination with outside CFO firm
• Bank & credit card reconciliations
• Assist and work with outside CFO firm to prepare month-end account closing 

Other

Fayette Alliance works with other charitable organizations and committees throughout the year for fundraising efforts, educational programs, etc. and this position may perform additional tasks other than those listed in the above description including identifying opportunities for partnership and volunteer efforts

Qualifications 

• Education: A Bachelor’s degree from a four-year accredited college or university or equivalent experience 

• Required Skills: 
  • Positive attitude and willingness to learn 
  • Flexibility and ability to pivot in duties as needed 
  • High level of comfort working in a fast paced team environment
  • Exceptional professionalism, strong understanding of proper corporate etiquette, confidentiality, and ability to communicate with community leaders, Board members and donors
  • Highly organized with strong attention to detail and effective follow through 
  • Strong written and verbal communication skills
  • Independently motivated with the ability and willingness to take on tasks and duties without immediate direction
  • Ability to handle multiple tasks and duties simultaneously, prioritizing as needed 
  • High energy
  • Proficiency in business systems such as Gmail, Google Drive, Google Docs, Google Sheets, Microsoft Word, Microsoft Excel, Apple computer systems
  • Proficiency with office technology and equipment
  • Creativity, strong problem-solving skills, and solution oriented
  • Strong task and time management skills
  • Experience in or ability/willingness to learn: Little Green Light (or other CRM-related platform), Bill.com, Event Groove, Give Lively
  • Ability to lift and carry up to 25 lbs
  • Commitment to work collaboratively in a small team environment

Compensation

• Salary Range: $45,000-$55,000 annual salary or commensurate with qualifications and experience 
• 15 days of paid time off plus holidays and an end-of-year holiday break 
• Competitive benefits including insurance (medical/dental/vision) with company-paid contribution and company-paid percentage match retirement benefits
• Flexible work schedule: option to work from home Wednesdays and Fridays, but must be able to meet with people in Lexington Mon-Fri during business hours as/if the need arises

How To Apply

Applicants interested in applying for this position must email a cover letter and resume to brittany@fayettealliance.com by Friday, October 24, 2025. Should you advance as a finalist for this position, successful completion of background screening will be required, including references.

Fayette Alliance is an Equal Opportunity Employer. All qualified candidates will receive consideration for employment without regard to race, class, religion, country of origin, political belief, (dis)ability, age, gender identity, sexual orientation, protected veteran status, or any factor protected by law. Members of underrepresented groups are encouraged to apply.